To maintain a safe and secure environment for our scholars, all visitors must follow the procedures outlined

below.

Entering the Building

• All visitors must enter through the Main Entrance located at 1 University Place; this includes all University Elementary School employees.
• Visitors must ring the school bell and advise security or designee of the nature of their visit.
• Upon entry, a security guard or designee will greet the visitor and request a photo ID.
• Visitors will record their name, time, and destination in the Visitor Sign-In Log located at the Security Desk.
• Visitors will complete a Visitor’s Pass, which must be worn for the duration of the visitor’s visit.
• Visitors will report to the Main Office, where an office staff member will assist.

Types of Visits

1. Meeting with Staff
The staff member will confirm the visitor’s appointment, and the visitor will be escorted to the designated location.
2. Class Visit

• The appointment must be confirmed by the scholar leader.
• Security will escort the visitor to the classroom.
• At the end of the visit, security will escort the visitor back to the Main Office.
• Surprise visits to scholars require 24-hour prior approval from Dr. Simons.

3. Scholar Meetings

• Office staff will inquire about the purpose of the visit and notify the scholar leader to send the scholar to
  the Main Office with a pass.

4. Outside Agency Meetings

• Present a valid photo ID for copying.
• Principal approval is required before proceeding.

5. Early Dismissal

• The Main Office will verify the visitor’s identity, inform the scholar leader, and request security to escort the scholar to the Main Office.
• Sign the Scholar Sign-Out Book prior to exiting.

Exiting the Building

• Return to the Security Desk to sign out and discard the Visitor’s Pass.
• In the event of a fire drill or other emergency, the school’s point of contact will guide you according to
  school safety protocols.

Additional Guidelines

• No conferences occur during instructional time –Meetings must occur during the scholar leader’s
  available times.
• Dismissal at 3:05 PM – Scholars not promptly retrieved will be escorted to the Cafeteria. Parents/guardians or designated pick-up persons arriving late must check in at the Security Desk; the scholar will then be escorted to the lobby.

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