Visitor Procedures

1. Visitors are not allowed entrance at any exit except for the Main Entrance. This includes all District employees (Maintenance, Supervisors, Directors, Technology Coaches, Consultants, etc)

2. Security guards will greet guests as follows:

a. Good morning/afternoon.
b. Welcome to University Middle School
c. Please place your belongings on the table for a security check.
d. May I see a picture ID?
e. How may I assist you?

3. Visitors will record their name, time and destination in the sign in book located at the security desk in the front lobby.

4. Security Guard will issue a visitor pass with visitor’s name, destination, and date.

The security guard will communicate the following:

a. Please keep your pass displayed throughout your visit.
b. When you leave, please return to the security desk and return your pass to me and sign out.
c. Please report to the Main Office.
d. Enjoy your visit.

5. Security will ensure that the visitor goes directly to the Main Office. (Security will not contact any staff member via radio about a visitor.)

6. Office staff will greet the visitor within 30 seconds of arrival.

a. Good morning/afternoon. How may I help you?

7. If the visitor requests to interact with staff or students, office staff will confirm the visitor’s identity in Power School. *If the visitor is not documented in PowerSchool, the visit or removal of student will not be allowed.

A. Types of Visits

a. Meeting with the teacher – The teacher will confirm the appointment and the teacher
will meet the visitor in the guidance counselor’s conference room or available

b. Visit the class – The teacher will confirm the appointment and office staff will
wait for a security guard to escort the visitor to the requested class. The teacher will call for security to escort the visitor back to the main office or security desk at the conclusion of the class visit.

c. Meet with a student – Office staff will ask about the nature of the visit and call
the teacher to send the student to the office with a pass.

d. Outside agency request to visit or sign out student – ID must be produced and
copied. Contact administrator for permission to proceed.

e. Sign a student out – The office staff will inform the teacher and request that the
student be released to the office for dismissal. The visitor must sign the student
out in the Student Sign Out book.

8. If visitors are ever unaccompanied in the halls, a security guard must ask the

a. Good morning/afternoon. How may I help you?
b. Please wait while I confirm with the office.
c. Security will inquire via walkie-talkie and make sure that the visitor remains with her/him.
d. If the visit is confirmed, the security guard will escort the visitor to her/his destination.
e. If the visit is not confirmed, the security guard will escort the visitor from the building.

9. When the visitor leaves, he/she must report to the security desk to sign out and return the visitor’s pass.

10. Should there be a fire or any other emergency or drill, the point of contact will accompany the visitor in executing the requirements of the school’s protocol.

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